Senior Facilities Coordinator

Location: South San Francisco, CO

Department: Corporate

Type: Full Time

Min. Experience: Mid Level

Position Summary:                     

Reporting to the Facilities Manager, the Senior Facilities Coordinator will support the daily physical needs of our growing organization. This individual will support laboratory, office infrastructure, shipping & receiving resources to meet organizational needs. Senior Facilities Coordinator will be responsible in assisting daily facilities best practices across all departments as the organization grows.


Essential Functions:

  • Assist overall office, laboratory, and facilities at multiple sites. Perform daily checks to identify any safety and tenant improvements issues.
  • Stock and organize kitchen supplies in breakrooms and labs to ensure constant stock.
  • Set-up and takedown tables and chairs for events, meetings, and daily functions.
  • Maintain all conference rooms in beginning of shift by wiping down whiteboards, stocking supplies and organizing the room.
  • Assist communicate with property management, building engineers, and vendors with facilities related concerns. (Lighting, smoke detectors, sprinklers systems, HVAC, etc.).
  • Support Facilities vendor relationships, ensuring work is being performed to scope in a safe and timely manner.
  • Relocate, assemble, and install of office and lab furniture (keyboard trays, chairs, etc.).
  • Assist with preventative maintenance schedules for all building equipment, including facilities related equipment in labs to ensure minimal downtime.
  • Assist employees with their facility related needs, ensuring their productivity is optimally maintained. Follow through with email to establish communication/ confirmation.
  • Assist shipping and receiving, food and beverage, safety & security, EH&S, waste management and operations/maintenance.
  • Assist safety programs including EH&S, emergency response, evacuation planning, and be a point-of-contact for emergencies calls.


Preferred Skills and Experience:

  • Proficient Microsoft Office Outlook, Excel, Word/Google.doc.
  • Basic skills and understanding of building management systems.
  • 4+ years related experience in facilities & operations.
  • Prior experience in biotechnology environment required.


Preferred Education/Certification: 

  • DOT, CHMM, FMP, CFM, and/or PMP certification a plus.
  • Fedex Certified Shipper.
  • BS/BA degree in related discipline.


Preferred Additional Skills:

  • Demonstrated ability to work safe  in a fast paced, team environment with excellent interpersonal skills.
  • Must have a positive attitude, confident, patience and desire to be the best.
  • Flexible and adapts to change easily.
  • Committed to the values of integrity, accountability, transparency, scientific rigor and drive.
  • Current US work authorization required.
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